Policy Statement

The CRSHJ (Canons Regular of the Sacred Heart of Jesus) is wholly committed to safeguarding the dignity, safety, and well-being of all individuals, especially children, vulnerable adults, and elderly persons, who come into contact with our ministries. We affirm that safeguarding is a sacred duty rooted in the Gospel and the Church’s pastoral mission.

Scope

This policy applies to:

• All clergy, religious, staff, volunteers, and associates acting on behalf of the CRSHJ.

• All activities, ministries, and services conducted under the auspices of the Church and CRSHJ Institute.

• All partner organisations working collaboratively with the CRSHJ.

Principles

We uphold the following safeguarding principles:

• Every person has the right to protection from abuse, neglect, exploitation, and harm.

• Safeguarding is everyone’s responsibility.

• All concerns will be taken seriously and responded to promptly and appropriately.

• We will work in partnership with statutory authorities and safeguarding bodies.

Definitions

• ‘Children’: Persons under the age of 18.

• ‘Vulnerable Adults’: Persons aged 18 or over who may be unable to protect themselves from harm due to age, illness, disability, or other circumstances.

• ‘Elderly Persons’: Individuals aged 65 and over, particularly those with care needs or diminished capacity.

Recruitment and Vetting

All Priests, Deacons, and pastoral ministers within the CRSHJ:

• Are subject to rigorous vetting procedures, including character references and safeguarding interviews.

• Must undergo an Enhanced Disclosure and Barring Service (DBS) Check, including barred list checks where applicable.

• These checks are conducted through the relevant UK authorities or authorised umbrella bodies, in full compliance with DBS eligibility guidance and safeguarding legislation.

• No individual may exercise public ministry until clearance is confirmed and documented.

Training and Awareness

• All clergy and staff must complete safeguarding induction and refresher training.

• Training includes recognising signs of abuse, responding to disclosures, and understanding legal obligations.

• Safeguarding responsibilities are embedded in role descriptions and annual reviews.

Responding to Concerns

• Any safeguarding concern must be reported immediately to the Designated Safeguarding Lead (DSL)

• If a person is at immediate risk, emergency services must be contacted without delay.

• All allegations or incidents will be documented, investigated, and reported to statutory authorities as required.

Confidentiality and Data Protection

• All safeguarding records are stored securely and handled in accordance with UK GDPR and data protection legislation.

• Consent is obtained for the use of personal data, including images, unless overridden by safeguarding necessity.

Review and Oversight

• This policy is reviewed annually by the CRSHJ Chapter, chaired by the Canon Superior General.

• Safeguarding is a standing item on the agenda of governance meetings.

• A central register of DBS checks and safeguarding training is maintained and monitored.